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Event Manager preparation checklist

Last Updated: Aug 12, 2019 02:19PM CEST

Assign roles to your team members

Slidesync can be used to enable a one-man show, but most of the time, there are many different roles involved in a live broadcast. You can use the "Organization" tab to distribute default roles. All you need is the email address of the people involved.

Screenshot of the Organisation tab

If someone needs to assume a different role on one particular event, you will be able to assign them a one-off role within the event. On the next event you create, the default Organization roles will be used.

Upload the presentation

While Slidesync supports other formats, PDF is a safer format.
Save as PDF on PowerPoint
Save as PDF on Keynote

Preparing the landing page

"Edit Layout" is the first place to visit. You'll be able to customize the page on which the event will be streamed. It's okay to experiment and make mistakes at this point. You haven't shared the Event Page with anyone.
Screenshot of the Edit Layout tool
Note the "Preview" and "Templates" button on the top right
Screenshot of an Event Page
Event Pages look like this until the event starts

Once the Event Page is set up, it's OK to share the link to attendees. There's one share link per event, even if the event is multilingual.

Share links look like this:

Managing attendees

The default option is for free access to the Event Page. However, you can require that Attendee submit a registration form prior to accessing it.

Note you can protect the event registration behind a password

Screenshot of an Event Page with registration
This is how registration looks to the attendee

Attendees can also be allowed to send questions to the Presenter during the event, or even before it starts. If you decide to include questions, this is how the Event Page will look:

The form to send a question to the presenter is just below the video widget

Send your team the information they need

We've prepared similar checklists for them to make sure everything runs smoothly on the day of the event.

Plan a test event

In order to make absolutely sure that everything works as expected, from the camera hardware to the IT infrastructure to SlideSync's streaming itself, we recommend setting up a test event a few days before the real one.

It'll need to be a team effort, with the whole setup minus the attendance and maybe the presenter (have them replaced by a colleague). Remote viewing should be tested by some colleagues in relevant location (internal network, regular internet connection, mobile device)...

The Presenter Guide shows you which steps should be tested out before their event.
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